Before you complete the online application to become a reseller, please download the respective state form(s) for the states in which you do business and fax them to 1-800-743-8618 or scan & email them to help [@] albanydistributing.net.
As a dropship reseller your state requires you to collect and remit sales tax on tangible goods shipped by your dropship wholesale/distributor. As your wholesale dropshipper we are also required by law to collect sales tax unless you provide a tax exemption certificate in order to exempt your account from state sales tax. Sales tax is important to consider when choosing to become a reseller. It can be a daunting task, but don't worry! We will provide few key terms to help you.
- Sales tax – a tax imposed by the state government on the sale of goods and services.
- Reseller – a company or individual (merchant0 that purchases goods or services with the intension of selling them rather than consuming or using them.
- Resale certificate – a signed document that indicates the purchaser intends to resell the goods and collect and remit the sales tax as needed. It can be used to exempt transactions from sales tax.
New York State Resellers
Albany Distributing maintains offices in the State of New York, therefore, if you a reseller located in the State of New York, we will require a completed ST-120, Part A only. (Do not complete Part B unless you are located outside the State of New York-- in which you case you will provide the resale certificate number issued by your State). In order to complete the ST-120, you will need to make sure you have a valid Certificate of Authority from the State of New York. Since we verify the accuracies of all resale certificates, please make sure this step is completed BEFORE submitting your ST-120. NOTE: Certificate of Authority is ONLY required for businesses that have a physical presence in the State of New York. Out of State resellers are not required to apply for a Certificate of Authority unless they have a nexus in the State of New York.For businesses located outside New York
If your business is located outside of New York, complete the New York State ST-120 Form and fill out Part 2 for non-New York State Purchasers.Download Required New York State ST-120For businesses located in New York
If your business is located in New York, simply complete the New York State ST-120 Form. Complete Part 1 by registered New York State Vendors.Download Required New York State ST-120Texas State Resellers
Albany Distributing maintains offices in the State of Texas, therefore, if you are a reseller located in the State of Texas, we will require a completed 01-339 Uniform Sales & Resale Certificate.Download Texas Resale CertificateAll Forms & Instructions
| Form ID | Form Title |
|---|---|
| W9 | Request for Taxpayer Identification Number & Certification |
| ST-120 | New York State and Local Sales and Use Tax Resale Certificate |
| 01-339 | Uniform Sales & Use Tax Resale Certificate (multi-jurisdiction ) |
| NY GEN | New York State Business Express (use this form to create a login to the NYS Business Express Website) |
| DTF17 | Register as a sales tax vendor for NYS |
| TX GEN | Texas State Comptroller (use this form to create a login to the Texas Comptroller Website) |
| EIN | Apply for A Federal Employer Identification Number (FEIN) |
| ALBANY CC AUTH | Credit Card Authorization Form - COMING SOON |
| ALBANY WEB | Web Access Registration |
| ALBANY CREDIT | Albany Distributing Credit Application |
| ALBANY UPDATE | Albany Distributing Reseller Update Form - COMING SOON |
| ALBANY FSA | Albany Distributing Fulfilllment Services Agreement |
| ALBANY CA | Albany Distributing Canadian |
| ALBANY NEW RESELLER | Albany Distributing New Customer Application |
FAQs & Sales Tax Scenarios
If my business is located outside of NY and Texas, what forms do I need to complete?
If your business is located outside the State of New York and Texas, we will still require an ST-120 but you will complete Part B using the resale certificate issued by the State in which you do business. For example, if your business is located in the State of Mississippi, you will need to make sure of two things:
- that you have a valid resale certificate number for the State of Mississippi; and
- that you complete Part B of the NYS ST-120 using the resale certificate number issued by the State of Mississippi.
Am I required to collect sales tax drop ship orders?
In most cases, yes you will be required to collect & remit sales tax to the sales tax authority for your state. For example, if your business is located in the State of Mississippi, and we dropship an order to a New York address, assuming you have completed a valid NYS ST-120 (Part B for out of state resellers), you will not be required to collect sales tax for the State of NY as you do not have a nexus for the state (if you do, then you may be required to). However, if we dropship an order to a customer in the state where you do business (ie. Mississippi), you will be required to collect & remit sales tax for the state of Mississippi.
For specific scenarios, please contact our New Accounts Team.
My business is not located in Texas. Do I still need to complete the 01-339?
You are not required to complete this form, however, if you do not, Albany Distributing will be required to collect state sales tax on purchases delivered to an address in the State of Texas. To avoid being charged sales tax, you can either:
- apply to register as a vendor for the State of Texas, in which case you will be required to collect & remit sales tax directly to the State of Texas and Albany Distributing will not collect sales tax upon furnishing a valid Texas Resale Certificate Form 01-339;
- alternatively, you can exclude Texas from the states you offer shipments to.
My business is located in NY & Texas. What forms do I need to complete?
If your business is located in New York and Texas, complete NYS ST-120 Part A and the Texas Resale Certificate 01-339.